15. In case of mistakenly having applied for Informed Absence on wrong dates you are required to inform school through contact us giving Application Number and dates “Informed Absence” applied for. The School will thereafter delete that entry and once you see it deleted then you required to apply once again for the correct date.

 FINE-UNINFORMED ABSENCE

Regn. No….........................…… Name ………..............………….....……………… House……...................……….

Class……………………

Uninformed Absence from ……...…..................… to ……….......……….. Total no. of Days……................………….

FINED Rs. 50/- (Fifty Only) per day for ……...........................………days. Total Rs………....................……………..

If the fine not paid by ………………………….....…………. To abstain from attending classes.

Please download the appropriate challan from the school website-www.thebgesschool.com and pay at The Federal Bank by due date. Paid receipt copy to be given to the Class teacher.

___________________________________                                         ________________________________________

Class Teacher                                                                                   Headmaster / Deputy Headmistress

Date:

STANDARD REPLY DEEMED TO BE SENT TO EVERY PARENT/GUARDIAN REQUESTING FOR LEAVE OF ABSENCE UNDER ANY CIRCUMSTANCE AND FOR ANY DURATION OR AT ANY PARTICULAR PERIOD OF TIME FOR STUDENTS OF THE BGES SCHOOL (ICSE). NO INDIVIDUAL REPLY TO SUCH REQUEST WILL BE GIVEN

Dear Sir/ Madam,

With reference to your application/request for leave of absence of your ward, as uploaded through School Soft 13.1, please be advised that the school is not in a position to grant leave of absence to students as no such provision exist in the rules and regulations of the school.

The student will have to be absent under one or combinations of more than one provision of the school rules given in the student's diary and the school will be obliged to apply the same on the student's absence.

Same are enumerated as follows :

Quoted under Evaluation, Examinations & Promotions/Secondary Section Classes 5- 8. "It is an established fact that a certain percentage (80% in case of school) of attendance is required to ensure that the students know the subject. The attendance is calculated one day before the examination. This is inclusive of absence on account of illness and any other special circumstances."

Quoted under Evaluation, Examinations & Promotions/Secondary Section Class 9.

Extracts from the Regulation. Chapter I : Indian Certificate of Secondary Education Examination: The Council for The Indian School Certificate Examination : C. Minimum Attendance Requirement. (Applicable to Classes 9 & 10).

"Candidates whose attendance is below 75% of the working days are ordinarily not eligible to sit for the examination. However, the Chief Executive and Secretary has the authority to condone the shortage in the case of candidates whose minimum attendance is not less than 60% of the working days, during each year of the two year course. Heads of schools are not to refer condonation of attendance in case of candidates having below 60% attendance. The last date for computing attendance in school is February 15, of the year of Examination."

Quoted under Evaluation, Examinations & Promotions/Important Notes "Absent from Evaluation/ Examination. Absence of a student during examination for any reason whatsoever will be reflected as such ( AB) in the progress report. Non submission of project (Internal assessment) on time will also be treated as absence and marked as AB. AB in any one part i.e. Internal / External assessment will result in Total being marked as Absent (AB). This confirms to the guidelines /regulations for ICSE Examination."

Quoted under Evaluation, Examinations & Promotions/Important Notes "Total number of working days are approximately 225. Students must obtain 80% / 75% attendance as applicable, failing which they may be debarred form taking the Evaluation/Examinations. Students remaining absent for too long or too often before any evaluation/examination may not be allowed to take that evaluation. In general terms for every day of absence, starting six working days before the exam, the student may lose five minutes in any one evaluation/examination per day of absence as decided by the School."

Quoted under Leave and Absence: Absence before and after the vacations paragraph "Student who leave prior to school vacation or join school late after the vacation are liable to suspension / having their names struck off the school rolls. In case of sickness/ eventualities the matter must be notified through School Soft 13.1, with relevant documents on the same day or earlier. Before or after the vacation full day attendance is compulsory for all the students."

Applying through School Soft is no authority to treat the absence as authorised, irrespective of reasons quoted.

Quoted under Indemnity Bond, "The guarantor agrees that the attendance is a very important aspect of the discipline of the school. The guarantor assures the management that the student's attendance will be observed diligently and action be taken in case the student fails to fulfil the required attendance criteria.”

Quoted under Leave and Absence “Absence - Saturday Activities and Organised School Events - Attendance for Saturday Activities and Organised School Events like Annual Function/ Annual Sports/ School Picnics/ Class Visits etc., is compulsory. Any absence has to be justified with detailed documented evidence, failing which the student may not be permitted for future co-curricular activities and Educational Tours.” All Paragraphs Quoted under Leave and Absence.

In view of the above any absence of your ward will attract the relevant rule for which the responsibility will be entirely yours. Please be advised that by the submission of letter / application/ note in the school diary , it is not possible for the school to condone the breach of school regulations enumerated above. Even if the same is accepted and acknowledged by the school.

Absence tolerance limit of 20%/25%, includes all types of absence including absence due to medical reasons and long sickness. There is no special and separate allowance of absence on account of sickness or adverse medical condition.

THE ABOVE BY NO MEANS DOES AWAY WITH THE REQUIREMENT OF INFORMING THE

SCHOOL FOR BEING TREATED AS INFORMED ABSENCE THROUGH SCHOOL SOFT 13.1

Thanking you

Yours faithfully,

Brij Bhushan Singh

Headmaster